Honest answers about what AI projects actually cost.
Most AI consultants make you jump through hoops before they will talk numbers. We do not think that is fair. This page gives you a straight answer about what to expect so you can decide whether it makes sense to have a conversation before you invest any of your time.
Every business is different. Two companies in the same industry with the same problem can have very different implementation costs depending on their existing systems, the complexity of their workflows, and how much customization they need. That is why we do not publish a single fixed price.
What we can tell you is the range and what puts a project on the lower or higher end of it. Read through this page and you will have a realistic sense of what your project might cost before you ever talk to us.
What puts a project on the lower or higher end
Four things determine where your project lands in the pricing range.
Complexity of the Workflow
A single straightforward automation costs less than a multi-step workflow that touches several systems or requires custom logic at each step.
Number of Systems Involved
Automations that work within one existing tool are faster to build. Projects that connect multiple systems take more time.
Volume and variability of data
Handling a consistent predictable format is simpler than building something that needs to handle many different document types or edge cases.
Level of customization needed
Off-the-shelf tools configured to your needs cost less than fully custom-built solutions. We always recommend the simplest approach that solves the problem.
Past Project Examples
What projects like yours have looked like
We have done this work. These examples show you what the problem looked like, what we built, and what it cost — so you can walk into a conversation with us already knowing what to expect.
Independent medical practice - patient intake automation
MedicalThe Problem
A 4-physician primary care practice was spending 45-60 minutes per new patient on manual intake - collecting forms, entering data into the EHR, and sending follow-up communications. Front desk staff were falling behind daily.
What Was Built
An automated intake workflow that collected patient information digitally, extracted key data, pre-populated EHR fields, and triggered confirmation emails automatically with no staff involvement until the appointment itself.
Investment and Outcome
$5,500
Example based on typical independent practice workflows. Actual scope and pricing vary.
Small law firm - contract drafting and document review
LegalThe Problem
A 6-attorney firm was spending 3-4 hours drafting standard agreements from scratch and another 2 hours per matter reviewing supporting documents. Associates were doing work that did not require their expertise.
What Was Built
An AI document drafting tool that generates first drafts of standard agreements from intake data plus a document review assistant that surfaces key terms risks and required actions from uploaded files.
Investment and Outcome
$7,200
Example based on typical small firm workflows. Actual scope and pricing vary.
Accounting firm - client reporting and email automation
AccountingThe Problem
A 3-partner CPA firm was manually compiling monthly client reports from multiple data sources and spending 6-8 hours per week answering routine client emails that asked the same questions repeatedly.
What Was Built
An automated reporting pipeline that pulls data from their accounting software and generates formatted client summaries automatically, plus an AI email assistant that drafts responses to routine inquiries for staff review and sending.
Investment and Outcome
$4,800
Example based on typical accounting practice workflows. Actual scope and pricing vary.
Small service business - workflow and internal knowledge automation
Small BusinessThe Problem
A 12-person home services company was losing hours each week to manual job scheduling, status update emails, and staff constantly searching for internal policies and procedures scattered across a disorganized shared drive.
What Was Built
An automated job status communication workflow that triggered customer updates at each stage, plus an internal AI assistant that let staff find policies, checklists, and procedures instantly by asking a simple question instead of searching folders.
Investment and Outcome
$3,200
Example based on typical small service business workflows. Actual scope and pricing vary.